Input Output Research, Japan

Overview of Blockchain Community Event

AP LIVE delivered a series of highly successful events supporting and connecting the blockchain community. Firstly,  community members are an integral part of the Blockchain industry. Therefore, these exclusive gatherings allow community members to engage with our client and each other. As a result, guests were able to learn more about our client, including their 10-year journey in the industry. From Tokyo to Osaka, our events provided the perfect platform for fostering meaningful relationships and sharing insights into the future of blockchain technology.

Tokyo Event:

• Main Presentation: Held at one of our client’s global research centers, the event provided an opportunity to share important updates and insights with a select audience.
• Networking Reception: A lively community reception with food and drinks, offering attendees a chance to connect and discuss key topics.

Osaka Event:

• Exclusive Content Presentation: Hosted at a local restaurant beloved by our client, this intimate session allowed for an intimate presentation.
• Rooftop Reception: An elegant food and drinks reception on a stunning rooftop venue, perfect for networking in a relaxed atmosphere.

Services Provided

AP LIVE handled all aspects of event planning, production, and management to ensure the seamless execution of both events. Our comprehensive services included:

• Venue Management & Communication: We partnered with our Japanese-speaking contacts to coordinate venue selection and communications.
• Catering Services: Ensured all dietary requirements were met across both events
• Technical & Scenic Setup: Collaborated with Asia-based partners to provide all necessary technical equipment and scenic elements, ensuring each event space was visually and functionally impressive.
• Onsite Branding & Visuals: Worked with our partner company Display Graphics to deliver bespoke onsite branding and visuals for both events.
• Live Streaming: Partnered with Absolute Audio Visual Solutions to stream the Tokyo presentation globally on X (formerly Twitter) and YouTube, allowing a wider audience to participate.
• Third-Party Vendor Management: Coordinated local crew, security, staffing, furniture, staging, and more.
• Content Management: Ensured that all presentations and digital content were optimised and ready for display.
• Translation Services: Provided both personal 1:1 and virtual translation services for English and Japanese-speaking attendees, ensuring inclusivity for all participants.
• Branded Merchandise: Designed, produced, and managed the distribution of branded merchandise, ensuring all items were always accounted for.
• Onsite Event Management: Managed the event logistics with both English and Japanese-speaking team members.
• Event Support Staff: Sourced, trained, and managed a dedicated team of event support staff.

Overcoming Challenges

Without a doubt, one of the key challenges AP LIVE faced was creating two distinctly different event experiences, each tailored to the local environment and audience. Hence, in Tokyo, we partnered with the Tokyo Tech Institute, a venue that could accommodate up to 300 attendees. While in Osaka, the event was hosted at a more intimate rooftop restaurant, catering to just 100 guests.

Also, we also ensured that attendees who couldn’t be there in person could still participate by live streaming the Tokyo event globally. Our translation services allowed both in-person and virtual guests to enjoy the content in either English or Japanese, further enhancing accessibility and engagement.

The events were held in a whirlwind week of activities, with our team supporting everything from translation services to photography and videography across Tokyo, Osaka, and Tokushima. By collaborating with a network of trusted local and international vendors, including partners in Singapore, we were able to deliver. Ultimately, it ensured cost-effective, sustainable solutions that minimized our environmental impact.

Successful Event Execution

Overall, the success of these events lies in the intimate connections fostered between our client and their blockchain community. Whether it was at a prestigious research center in Tokyo or a local Osaka restaurant, attendees were engaged and eager to absorb new information and share their own insights.

It was particularly rewarding to see many attendees travel from Tokyo to Osaka to participate in the second event. As well as this being a testament to the community’s enthusiasm and commitment. The personal connections made and the valuable feedback shared highlight the importance of these events in driving the blockchain community forward.

Japan is a unique and culturally rich environment, and we are incredibly grateful for the opportunity to host such impactful events. Looking back, we are thankful to our outstanding vendors who consistently meet our high standards. Also to our client, whose passion for both their services and their community made this project a privilege to be part of.

Conclusion

In conclusion, the series of blockchain events in Japan were a resounding success. It was carefully curated experiences designed to bring the blockchain community closer together. From the seamless integration of translation services and live streaming to the intimate nature of our venues, we proved that with careful planning and the right partners, any event can exceed expectations.

Testimonial

‘I’ve worked with Absolute/AP Live over many years and in different roles, both agency and client side.
They have delivered globally for me and I trust them and always highly recommend them!
Their presentation decks both ahead of the event and in the debrief are comprehensive, comms are great and always a fun team to work with’