Planning: A Part of AP LIVE

Introduction to AP LIVE

AP LIVE is a full-service creative event agency specialising in the design, planning, and delivery of live, hybrid, and virtual events, as well as brand activations on an international scale. We are dedicated to creating memorable experiences that engage audiences and exceed client expectations.

Planning and Execution at AP LIVE

Planning and executing a successful event require attention to detail, continuous coordination, and a creative approach. At AP LIVE, we offer comprehensive services to ensure your event runs smoothly, from the initial brief to final production and beyond. Here is a comprehensive list of the services we offer throughout the event planning process.

Clear Brief Creation

We collaborate closely with you to create a detailed brief that outlines your event’s goals, budget, and target audience. This foundation helps us meet your expectations and craft a tailored plan for success.

Expert Account Management

Our dedicated project managers are your primary point of contact, ensuring clear communication, timely updates, and smooth coordination throughout the planning and execution phases.

Efficient Systems and Processes

With our in-house systems and processes, we streamline event timelines, resources, and logistics to ensure everything stays on track. Any challenges that arise are quickly addressed with the best possible solutions.

Logistics Management

We provide comprehensive logistical management, ensuring smooth operations on the day of your event. Our team coordinates suppliers and skilled crew members, negotiates with vendors, and handles scheduling to guarantee immaculate on-site execution. Additionally, we source and coordinate entertainment that aligns with your event’s goals, creating engaging experiences for your guests.

Venue Sourcing and Consultancy

Our venue experts guide you in selecting the perfect location for your event. We handle venue negotiations and offer a free venue-finding service to ensure your event runs seamlessly, whether it’s a small meeting or a large-scale conference.

Attendee and Delegate Management

Our team streamlines attendee registration and provides on-site support, ensuring an enjoyable experience for every participant. Using a range of online platforms, we simplify registration, ticketing, and communication to create a seamless experience for attendees.

Speaker Services

We manage all aspects of speaker coordination, from travel arrangements to content support and technical requirements. Our team ensures continuous preparation, allowing speakers to focus on delivering impactful presentations while we handle the details.

Production Excellence

Our expert production team meticulously manages all technical aspects—lighting, sound, and visuals—to ensure flawless execution and bring your event to life. In collaboration with our sister companies, Absolute Audio-Visual Solutions which help deliver cutting-edge technical solutions for events of any scale, and Display Graphics, a signage, stand design and print company that works alongside us as a key part of the planning process to deliver seamless event scenic, signage and exhibition stands. Whether it’s an intimate virtual gathering or a large-scale, multi-stage hybrid conference, we guarantee production excellence every step of the way.

Health and Safety

At AP LIVE, the health and safety of attendees is our priority. We adhere to the latest guidelines and implement robust safety measures to ensure a secure environment throughout the event.

Conclusion: Why Hire an Event Agency?

As an agency, we bring expertise, organisation, and seamless execution to your event. With our end-to-end services, from planning and logistics to entertainment and production, we ensure that every aspect is handled with precision, allowing you to focus on what matters most—your guests and the experience you’ve envisioned.

Let us help you bring your next event to life with flawless implementation.