Investment company AGM 24, Amsterdam

Event Type:
Conference, Networking Reception, Technical services

Client Sector:
Finance

Returning to Amsterdam for this annual event for the client, firm and investors to network throughout the AGM, smaller 1:1 meetings, networking receptions and a gala dinner. In addition, for this year, we also supported core management meetings and an additional management dinner.

Overview of AGM

AP LIVE proudly supported a prominent American based global investment firm during their Annual General Meeting (AGM) for their subsidiary company in Amsterdam. This AGM provided investors with opportunities for one-to-one meetings, as well as various networking events spanning over two days. For 2024, we moved to Capital C, an innovative event space to facilitate our clients AGM, and hosted their Gala Dinner at De Duif, one of Amsterdam’s oldest churches and event venues.

The event programme included: 

  • Accommodation: Arranged across four locations in Amsterdam
  • One-on-One Meetings: Private sessions with clients
  • LPAC Meetings: Limited Partner Advisory Committees
  • Plenary Conference: Engaging discussions and presentations
  • Networking Receptions: Onboard hospitality canal boats touring the city
  • Gala Dinner: Held at De Duif
  • Management Meetings: Catered breakfast and lunch

 

Services Provided

    • Event Management Support: Comprehensive pre-event planning and onsite execution
    • Venue Sourcing: Contracting & communication management for two venues and four hotels
    • Vendor Coordination: Management of local crew, security, staffing, furniture, RAMS, entertainment, catering, guest management, and delegate transfers
    • Technical Setup: Oversight of all technical requirements, partnering with Absolute Audio Visual Solutions for expert consultation
    • Onsite Technical Team: Included a Technical Manager, Graphics Operator, Auto Prompt Operator, and Show Caller
    • Event Build and De-rigging: Managed setup on the first day and teardown after the event
    • Catering Tasting: Food and wine selection for the Gala Dinner two months prior to the event
    • Onsite Signage: All printing and signage produced in-house, designed by Display Graphics and printed locally

The Challenge of the AGM

Due to the AGM’s popularity growing, we outgrew our previous venue, necessitating a new location that could accommodate larger numbers while maintaining the event’s unique format. Therefore, it was essential to choose a venue that offered a fresh look and feel, moving away from traditional hotel settings, whilst accommodating the event’s needs.

Ultimately, Capital C proved to be an excellent partner, from their preferred AV vendors to their onsite restaurant. Also, the new venue required careful planning, as we managed 15 rooms on four levels. Therefore, effective communication was crucial in pre-planning to meet our client’s expectations.

Also, the transportation to the gala dinner involved detailed logistics. In particular, we coordinated three networking reception boats departing at staggered times, each with their own guest list, ensuring smooth transitions for delegates, including those coming from Capital C once meetings had concluded. In addition to this, we also had car transportation arranged for anyone who didn’t wish to take the boat. Therefore, the transportation of guests meant multiple moving parts needed to work in harmony to ensure all guests arrived at dinner on time.

The Results

In conclusion, the feedback from the client was overwhelmingly positive. In fact, the new venue not only enhanced the atmosphere, but also impressed delegates. Highlights included the successful boat tours and the gala dinner, which provided a fantastic networking experience with exceptional food.

AP LIVE is thrilled to have successfully transitioned this well-established event to a new location. Our commitment to expert planning and seamless onsite delivery ensures we tackle any challenges, delivering outstanding results for our clients.

We are always proud to deliver the AGM for a Global Investment Firm in Amsterdam.

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