Global Event Venues

In this blog, part of our ongoing Finding Global Venues series, we take you to Florida and introduce you to the Sunshine State’s global event venues of Miami.

Miami is a melting pot of cultures, and its balmy weather, white-sand beaches, and bustling Latino city vibe make it a sought-after destination for corporate events. Whether you’re planning a major conference, a corporate golf retreat, or an end-of-the-year celebration, Miami and its neighbouring areas have something to offer for every occasion.

Miami Nice!

Early Inhabitants:

Before European arrival, the Tequesta Indians lived around present-day Miami, relying heavily on Biscayne Bay.

European Settlement:

Spanish explorers claimed the area in the 16th century, but it remained largely undeveloped until Spain ceded Florida to the U.S. in 1821.

Downtown and Biscayne Bay Growth:

The late 19th century saw Miami boom, primarily due to Henry Flagler’s railroad and the iconic Royal Palm Hotel in downtown. Biscayne Bay bolstered Miami’s port city status.

Modern Times:

Miami has grown into an international trade and tourism hub. Despite challenges like hurricanes, both areas continue to thrive and evolve.

Climate

Miami, Florida, has a tropical monsoon climate with a marked drier season in the winter. Its sea-level elevation, coastal location, position just above the Tropic of Cancer, and proximity to the Gulf Stream shape its climate. Here’s a general breakdown of Miami’s climate year-round:

Winter (December to February):

Mild and dry. This is the tourist high season because of the pleasant weather.

Spring (March to May):

Warming trend begins, with increasing humidity. Rainfall begins to increase by the end of spring.

Summer (June to August):

Hot and humid with afternoon thunderstorms being quite common. This is also the start of the hurricane season, though the peak risk for Miami is later, in September.

Fall (September to November):

Still warm and humid, especially in early fall. This is the peak of the hurricane season. Temperatures begin cooling slightly in late fall, but remain generally warm.

Humidity is typically high throughout much of the year, giving Miami its lush, green landscapes but also contributing to the “feels-like” temperature often being higher than the actual air temperature. The presence of the Atlantic Ocean helps moderate the temperatures, ensuring it doesn’t get as hot as some inland locations in Florida during the summer.

What to consider when planning your event in Miami

Planning corporate events in Miami requires a comprehensive approach given the city’s unique attributes and challenges. Here are some critical considerations:

Transportation and Accessibility:

Airport Capacity:

Miami International Airport is one of the busiest international airports in the U.S. Ensuring flight schedules align with corporate events in Miami.

Local Transportation:

Consider the availability and efficiency of public transportation, shuttle services, and road traffic, especially during peak hours.

Cultural and Linguistic Diversity:

Given Miami’s diverse population, you might need interpreters or multilingual staff, especially if attendees are coming from various global regions.

Regulatory Considerations:

Be informed about local permits required for large gatherings, noise ordinances, and other city regulations.

Accommodation:

With attendees coming from different parts of the world, having a mix of luxury, mid-range, and budget-friendly accommodation options is vital.

Safety and Security:

While Miami is generally safe, as with any major city, there are areas of higher crime.

Cultural Activities and Entertainment:

Miami is rich in cultural attractions, from Art Deco tours in South Beach to the vibrant neighbourhoods of Little Havana and Wynwood.

Time of Year:

While you’re not focusing on weather, certain times of the year,, can impact availability and prices.

Budgeting:

Miami can be expensive, especially in peak seasons. Plan early and secure bulk deals for accommodation, transportation, and venue rental.

Technology and Infrastructure:

Ensure venues have the necessary tech infrastructure, like high-speed internet and audio-visual equipment, for global presentations or virtual attendees.

Local Partnerships:

Collaborating with local businesses, from catering to entertainment, can enhance the event experience and might also offer cost-effective solutions.

Environmental Concerns:

Miami is at the forefront of sustainability efforts, especially regarding sea-level rise. Consider eco-friendly venues and practices to align with local and global environmental values.

Emergency Planning:

Have a contingency plan for unforeseen disruptions, whether they’re logistical issues or larger challenges.

Venue Selection:

Miami offers a range of venues, from beachfront resorts to downtown convention centres. The choice should align with the event’s theme, size, and desired ambiance.

By addressing these considerations, planners can ensure a successful and memorable event in Miami.

Diversity of venues

Miami Beach Convention Center District

The vibrant Miami Beach Convention Center District is a hub of activity, including the Miami Beach Convention Center. It boasts expansive and adaptable meeting venues, stunning outdoor spaces, and a rich tapestry of cultural attractions.

The Temple House

This South Beach venue offers a blend of Art Deco architecture with state-of-the-art lighting and sound systems. Perfect for tech conferences or product launches.

The Pérez Art Museum Miami (PAMM)

Overlooking Biscayne Bay, PAMM is Miami’s premier venue for modern and contemporary art. The museum offers a range of spaces that can be transformed for corporate events.

The Vizcaya Museum and Gardens

Housing European art and artifacts from the 15th to early 19th century, this is far from just a museum and gardens.

The Ancient Spanish Monastery

Dating back to the 12th century and originally located in Segovia, Spain, this Monastery was purchased, disassembled, and shipped to Miami in the 20th century. Predominantly a wedding venue, but this would also make an ideal venue for corporate guests and can accommodate up to 300 in the gardens.

Jungle Island

For those looking for a unique tropical experience, Jungle Island offers venues amidst lush landscapes and views of downtown Miami.

The Rusty Pelican

Located on Key Biscayne, this is one of Miami’s iconic restaurants. With breath-taking views of the skyline, it’s perfect for sunset corporate events.

Faena Forum

In Miami Beach, Faena Forum is a multidisciplinary space that offers a variety of setups for events. Its modern architecture and flexible spaces make it an ideal choice.

Coral Gables Country Club

For those wanting a touch of old-world charm, this is a classic choice. With grand ballrooms and lush outdoor spaces, it’s versatile and grand.

The Deering Estate

A historic environmental and archaeological preserve, the Deering Estate offers a scenic backdrop of the Miami waterfront.

Wynwood Walls

This unique outdoor venue showcases large, colourful street murals by artists from around the globe. It offers a vibrant setting for a fun and informal corporate event. This venue can accommodate up to 500 guests.

In the artsy Wynwood area, Arlo Hotel Wynwood celebrates street art with 250+ artworks and houses MaryGold’s restaurant, led by top Miami chef, Brad Kilgore.

Hard Rock Stadium

65,000 seat stadium, home to the Miami Dolphins offers maximum spaces for the ultimate concerts

Greater Miami & Miami Beach’s hotel scene is dynamic and diverse. Here’s a snapshot of new and updated properties:

Mayfair House Hotel & Garden

Located in Coconut Grove has been revamped with gardens and artwork. Features include a rooftop pool, Bahamas-inspired Sipsip bar, and Mayfair Grill. It has 12 event spaces for up to 300 people.

Loews Coral Gables Hotel

A modern with 242 luxurious rooms, a spacious ballroom, and an event deck with city views.

citizenM Miami Brickell

Showcases a unique design with a rooftop pool and art by local talent like Jen Stark. A second Brickell location, citizenM Miami World Center, is soon to debut.

Esme Hotel

Located on South Beach combines architectural allure with a rooftop pool, dining venues like Tropezon, and event spaces.

Viajero Miami

Offers a Latin-inspired hostel experience, while Uma House by Yurbban stands out with its distinct twin towers.

Visa Requirements for International Guests

Using the global event venues in Miami often involves guests from around the world. For international attendees, navigating the U.S. visa process is crucial. The most common visa for attending business meetings or conferences is the B-1 visa. This allows individuals to temporarily visit the U.S. for business-related activities.

For more information on the visa waiver application, visit ESTA

It is essential to stay informed about any changes to visa policies and requirements. Utilising legal counsel or immigration experts can help ensure smooth entry for your international guests. For more information visit U.S Customs and Border Protection.

Grants and Financial Support

The cost of organising events can add up quickly, but there are potential sources of financial support available in Dade County. These can come in the form of grants, sponsorships, or partnerships. Some notable authorities that offer grants for events include:

CULTURAL ADVANCEMENT (ADV) GRANTS PROGRAM
FESTIVALS AND SPECIAL EVENTS (FEST) GRANTS PROGRAM
INTERNATIONAL CULTURAL PARTNERSHIPS (ICP) GRANTS PROGRAM
TOURIST DEVELOPMENT COUNCIL (TDC) GRANTS PROGRAM

Click here for further information

Local Event Show Crews and local Knowledge

It is important to remember that nearly all event show hosts in Miami operate within union boundaries. This is done for their protection, but it also means that event planners must pay close attention when providing event timings for quotes. Not adhering to union timetables can greatly impact the success of your event or result in added expenses. However, with proper preparation, realistic transparency and attention to detail, these challenges can be avoided.

Hosting events in Miami’s relaxed and upbeat atmosphere can be a challenge. From choosing the perfect venue to navigating visa requirements and seeking financial support, event planners must adeptly navigate numerous hurdles. With a multitude of unique event spaces and potential grant opportunities, the possibilities are as vast as the Everglades!

Miami Travel essentials:

The Greater Miami Convention & Visitors Bureau boasts a deep understanding of the local event suppliers in the area. Their expert team is on hand to offer guidance and recommendations, linking planners with the resources they need. Whether it’s for specialised programming, entertainment, transportation, tours, off-site locations, dining options, team activities, promotional goodies, or more, they’ve got the connections to assist.

Taxes: Accommodation tax in Greater Miami: 6%; Sales tax: 7%; Combined tax for hotel rooms in Greater Miami: 13%.

AP LIVE can support you!

We are a global full-service event agency, with a footprint that spans continents. Our extensive experience on the international stage has equipped us with a deep understanding of the nuances and intricacies of hosting events in diverse locales. Whether you’re targeting an intimate crowd or a grand spectacle, our expertise is there to help support your event needs.

We pride ourselves on our ability to navigate the challenges of global event planning, from cultural sensitivities to logistical complexities. Partnering with us means your event planning is in the hands of a passionate team, that not only knows what global excellence looks like but also how to deliver it consistently.

Contact us now and let us guide you in ensuring your global event is nothing short of a resounding success.

Miami – The Sunshine State

Miami offers a unique blend of tropical beauty, cultural richness, and modernity. These venues plus many more, combined with Miami’s inviting climate and easy accessibility, make it a prime choice for hosting memorable events.